[NHDOE-ETNews] ET News: Tech Readiness Tool Update: Managing Existing Devices

Freeda, Stanley Stanley.Freeda at doe.nh.gov
Wed Dec 19 09:08:14 EST 2012


Today on the ETNews Listserv

ITEM:  Tech Readiness Tool Update:  Managing Existing Devices

 

New Hampshire is currently at 37% of schools updating their data in the
tool.  We have 54% at the submission reset on October 8.  Please
continue to update if you already are in the tool, or add your data, if
you are not in the tool.

This is also available in the Resources section of our New Hampshire
Group on Assess4Ed.net.  I also set up a forum for discussion.  Please
visit and add any tips, suggestions, or questions you have based on your
experiences.


Managing Existing Device Data


These directions are designed  for schools that have already input
device data in the Technology Readiness Tool system and would like to
edit data fields based on the updated January 14th Device Data Layout.
Users can update device data when system modifications are implemented..


There are two ways to complete device information:

1.     Manually enter data through the user interface.

2.     Import a file of device data in the correct file format and
layout. You can use the Device File Template and File Layout (found on
the home page) to import data using this method. 


Managing Device Data through the User Interface


To modify/edit a device record


1.     From the Setup tab, select Device Inventory Management. 

2.     Select one or more devices 

3.     In the Task panel, select the Edit Devices check box.

4.     Click Start Tasks.

5.     Edit the record

6.     Click Save.


To delete an existing device record


1.     From the Setup tab, select Device Inventory Management 

2.     Select one or more devices.

3.     Select the Delete Devices check box.

4.     Click Start Tasks.

5.     Check the box next to the device name.

6.     Click Delete.


Managing Device Data through Batch File Import and Export


If you would prefer to manage data for multiple devices at one time
rather than each device separately within the tool, you can use a file
import process for uploading data.

You will need to create a csv (comma separated value) file in the
specified layout  The template provided defines the order of the fields
to be completed and can be used as a model for your file layout

 

A.   Export current device data from the system

1.     From the Setup tab, select Device Inventory Management.

2.     In the Tasks panel, select the Device Import/Export check box. 

3.     Click Start Tasks.

4.     Complete the fields as described below.

5.     Click Process File.

6.     You will receive an email when the file is done processing.

Field Name

Description

Action

Select Export.

This will export just the data for the organization you are currently
viewing. That organization is reflected in the upper left corner next to
the consortium designation.

Method

No action. Not applicable to exporting.

File Name and Location

No action. Browse button is disabled. 

Description

Add a description of the data (optional).

 

B.   Edit and save your newly exported device file

1.     Open your exported device file found on the Batch File Importing
& Exporting screen

2.     Edit your devices using the set values as described in the
January 14th Device Data Layout.  

3.     Save your file as .csv

 

C.   Import your edited device file

1.     From the Setup tab, select Device Inventory Management.

2.     In the Tasks panel, click on the Device Import/Export link.

3.     Complete the fields as described below. 

4.     Click Process File.

Field Name

Description

Action

Select Import. 

Method

Select one:

Append file data -- adds all devices in the file to the existing data.

Delete existing data -- replaces all existing device data with imported
file data pertaining to the school on each record.

File Name and Location

Browse to the file location and select.

Description

Add a description of the data (optional).

 

A list of error messages and instructions for remedying common errors is
included at the end of this user's guide as Appendix A.

Season's Greetings from the Office of Educational Technology.

 

ETNews is a service of the Office of Educational Technology  

NH Department of Education    101 Pleasant Street    Concord, NH
03301

For more information, contact 

Stan Freeda

603.271.5132       Stanley.Freeda at doe.nh.gov
<mailto:sfreeda at ed.state.nh.us>
www.education.nh.gov/instruction/ed_tech/
<http://www.education.nh.gov/instruction/ed_tech/index.htm>
www.opennh.org <http://www.opennh.org/>         www.nheon.org
<http://www.nheon.org/>        

 

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